Driver Qualification File Management
Are your DQ files audit-ready? Our proven process will make you confident your DQ files meet DOT compliance standards.
Get Peace of Mind That You'll Pass A DOT Audit, Every Time.
CDLApps simplifies the process of creating and maintaining FMCSA Driver Qualification Files by starting you off with a default file setup that ensures you capture all the documents you’re required to have.
Whether you’re switching from another driver recruiting system, or replacing your old paper-based driver application system, CDLApps is sure to result in a significant cost savings for your fleet.
Best practice if you have an established DQ File Management system in place and want to know if you are audit ready. Automatically send alerts to drivers letting them know which documents are expiring or missing and what they need to do about it. Returned forms and documents go directly to the appropriate folder.
Audit
We audit a sample of driver files for FMCSR 391 Compliance. The sample selection can be random or customer driven.
Tests
We identify and memorialize areas of compliance risk before you get audited.
Corrective Action
We provide one on one expert guidance and a comprehensive closing audit report to remedy your compliance risk.
Managed Onboarding
Build Your DQ Files with AvatarFleet
Best practice if you're just getting started or transitioning to digital DQ files
Options:
Scan
We assure driver file inspection and process tracking in order to digitize each DQ File.
Upload
We organize, label, and upload all documents through our secure file manager, then assign to their proper record type for each driver to accurately build the driver file.
Tests
Our expert team audits every record for FMCSR 391 compliance, so you have absolute assurance that the files you’re transitioning are 100% compliant.
Frequently Asked Questions
A Driver Qualification file (or “DQ File”) is a collection of driver documentation that shows that a driver is “qualified” to operate a commercial motor vehicle (CMV). A Driver Qualification file includes:
- Driver application for employment
- Pre-employment questionnaire
- Motor Vehicle Record
- Previous employment verification
- Commercial driver’s license (CDL)
- Certificate of road test
- Motor Vehicle Record for annual review
- Certificate of violations
- Annual review
- Medical card
- Other record types (depending on DOT regulations)
A DOT audit can be conducted any time Federal Motor Carrier Safety Association (FMCSA) data indicates that there may be a problem with safety and compliance regulations.
If your business is audited, the average cost of a Driver Qualification File violation fine is over $600 per fine, and companies that are fined average over $6,000 in fines per company (per year). In addition, if Driver Qualification files are not maintained, drivers could be disqualified and you could face larger company-wide penalties. All this results in lost time and money for your company.
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