DOT Compliance Software To Help You Pass Every Audit
Ditch the time consuming paper logs, filing cabinets and manila folders and start using web-based software and automated processes to keep your drivers compliant.
Avoid the document scavenger hunts and stay ahead of every DOT audit.
Prevent the dreaded nuclear verdict from happening at your company and never touch another filing cabinet again.
Features and Benefits
Mass Collect Any Form
Eliminate Your Paper Files for Good
Incoming Payments
Build, Store and Secure Your DQ Files Digitally
Build, Store and Secure Your DQ Files Digitally
- Our driver qualification file management software allows you to track everything that needs to be in a DQ file.
- Include files like Commercial Driver’s License (CDL), Pre-Hire Motor Vehicle Report (MVR), Road Test, DOT driver application, past driving records, Drug and Alcohol Testing, and more.
Our Offers:
Comply
AvatarFleet's Self-Service DOT Compliance Software
Included:
- Training and Account Set Up Including Roster Load
- Comply Dashboard w/ Out of Compliance Alerts
- Seamless Integration with Recruit Module
- In App MVR Ordering and Text Messaging
- Automated Driver Alerts for Upcoming Expirations
- DQ Records Audit Toolkit
- Secure File Manager
- Electronic Document Upload/Storage/Removal
- Configurable Records and Comply Rules
Comply Plus
AvatarFleet's DOT Compliance Software and An Assigned Specialist
Included:
- Training and Account Set Up Including Roster Load
- Comply Dashboard w/ Out of Compliance Alerts
- Seamless Integration with Recruit Module
- In App MVR Ordering and Text Messaging
- Automated Driver Alerts for Upcoming Expirations
- DQ Records Audit Toolkit
- Secure File Manager
- Electronic Document Upload/Storage/Removal
- Configurable Records and Comply Rules
- Assigned Compliance Specialist
- Expert Advice, Consult & CAP on FMCSR 391
- Compliance Coordination w/ Dedicated Driver Rep
- Corrective Action for Failed Records
Comply Max
AvatarFleet's DOT Compliance Software and Complete Record Coordination
Included:
- Training and Account Set Up Including Roster Load
- Comply Dashboard w/ Out of Compliance Alerts
- Seamless Integration with Recruit Module
- In App MVR Ordering and Text Messaging
- Automated Driver Alerts for Upcoming Expirations
- DQ Records Audit Toolkit
- Secure File Manager
- Electronic Document Upload/Storage/Removal
- Configurable Records and Comply Rules
- Assigned Compliance Specialist
- Expert Advice, Consult & CAP on FMCSR 391
- Compliance Coordination w/ Dedicated Driver Rep
- Corrective Action for Failed Records
- Compliance Coordination w/ Drivers
- Complete Driver File Maintenance & Oversight
- FMCSA Audit Support
- Complete Driver File Maintenance & Oversight
Frequently Asked Questions
The Department of Transportation (or DOT) has a set of rules and regulations that govern commercial drivers – these rules essentially govern who can drive what vehicles where and when. The intent of these rules and regulations is to keep drivers, both professional and amateur, safe.
While the DOT has a full list in their rules manual, the following are some of the essentials for staying DOT compliant:
- Driver Qualification Files
- Driver Applications
- Disclosure and Authorization Forms
- Pre-Hire Motor Vehicle Records
- Previous Employment Verification
- Road Tests
- Medical Certificate / Med Cards
- Annual Motor Vehicle Records
- Certificate of Violations / Annual Reviews
- Criminal Background Checks
- 7 Day Logs
- Training Records
- Medical Records
- Personnel / HR Records
- Accident Records
- Drug and Alcohol Testing
- Maintenance and Logs
Each compliance violation under the current Federal Motor Carriage Safety Association’s regulations can cost you at least $11,000. Even worse, failure to comply with DOT regulations can prevent drivers from being on the road or even prevent your company from conducting business.
A Department of Transportation (DOT) Audit or review helps determine a transportation company’s compliance with the Federal Motor Carrier Safety Regulations (FMCSR).
There are several things that can trigger a DOT audit:
- Accidents or a large number of tickets
- Failed roadside inspections
- Failing the new entrant safety audit
- Whistleblowers, a concerned safety team member who may contact the DOT to report violations
